GDPR: Data Protection Policy - Event Enquiry

The Data Controller is Homerton College, Cambridge. Questions on this Statement should be addressed to the College’s Data Protection Officer, Homerton College, Cambridge, CB2 8PH. 01223 747180 -

Data Subject

The scope of this policy covers Homerton Conference website users

What data is processed, and why?

  • Your Name *
  • Contact e-mail
  • Tel Number
  • Password
  • Event Type
  • Approximate number of attendees
  • Proposed date range an dtimes
  • Catering requirements
  • Accommodation requirements
  • Any further information

Data is processed to allow users to report issues with the Homerton Website.

Where does the data come from?

Data is collected from the Events Enquiry form on the Homerton Conference Website.

Sharing with Third Parties

All data is processed by Homerton Conference Centre and is not shared with 3rd parties.

Data submitted is sent to the conference department via email and a copy of the data is stored on the website, but is not publicly available. Access to the data stored on the website is password protected and restricted to administrator level users and can be made available to the author on request

Retention of data

Data is emailed to the conference department and a copy of thedata is stored in the CMS.Data reviews takes place once every 6 months to remove data no longer relevant or when informed by webform author. for all data stored on the CMS

Rights of the Data Subject

Those whose personal data is recorded by these means – the data subjects – have the right: to ask for access to, rectification or erasure of their personal information; to restrict processing (pending correction or deletion); to object to communications; and to ask for the transfer of their personal information electronically to a third party (data portability).

Some of these rights are not automatic, and we reserve the right to discuss with the data subject why we might not comply with a request from them to exercise such rights.

If data subjects have questions or concerns about their personal information, or how it used, they are invited to speak to the Data Protection Officer.


April 2018